Administrative Assistant

Administrative Assistant(18-month term position)Full-time, 35 Hours/WeekAbout usThe Nova Scotia Nursing and Midwifery Regulator (NSNMR) is the safeguard that ensures the public that all nurses and midwives in Nova Scotia have the education and skills they need to care for people safely, competently, ethically, and compassionately. The public trusts us to regulate the nursing and midwifery profession in their interest and our staff are empowered to ensure public protection is our top priority. As an organization built on trust, we offer a supportive, professional and collaborative workplace for you to learn and lead. Our commitment to diversity and inclusion ensures we inspire excellence both publicly and within our organization.Job SummaryThe Administrative Assistant for Professional Conduct Services (PCS) will support the day-to-day operations by performing administrative duties within the PCS service area. The administrative assistant will work with the PCS team to create and deliver time sensitive and/or highly confidential documents and reports using various computer programs and software. This position will be expected to operate with a high volume of files while consistently maintaining a high level of attention to detail.Key Responsibilities- Provide both verbal and written information to registrants involved in the professional conduct process in accordance with established timelines- Compile, prepare and distribute large amounts of highly confidential documentation, correspondence and reports- Maintain complaints, professional conduct and fitness to practice files and records- Communicate professionally and effectively with members of the NSNMR leadership team, colleagues, other staff, registrants and systems partners- Maintain the highest level of confidentiality and ensure information is not breached or used in appropriately- Follow NSNMR policies and procedures for accurate record keeping and data management- Respond to telephone calls and general inquiriesAbout youYou are an organized, dependable, and approachable professional who takes pride in keeping things accurate, confidential, and running smoothly. You are thorough, pay attention to details, manage competing priorities, and works well as a part of a supportive team as well as enjoy working independently.You bring- The ability to maintain the highest level of confidentiality while working with time-sensitive documents and reports- Experience managing a high workload in a fast-paced environment- Excellent customer service and communication skills- Strong organizational skills with an ability to prioritize and multi-taskEducation & Experience- Post-secondary education in office administration or a related relevant field- Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook and Adobe- Familiarity with law, legal procedures and protocols and case management is considered an asset- Experience in a law firm, health care or regulatory environment is considered an assetCompensation and benefitsWe offer competitive salary and a comprehensive benefit package, including excellent vacation, paid sick leave, flex time, cost shared pension, medical, dental and life insurance.How to applyVisit us at www.nsnmr.ca to learn more about the Nova Scotia Nursing and Midwifery Regulator. If you are interested in exploring this opportunity, apply with your cover letter and resume via email to: hr@nsnmr.ca.Applications will be received until 4:00 pm (ADT) on September 22, 2026. We thank all applicants however, only those applicants chosen for an interview will be contacted.NSNMR is proud to be an inclusive employer that reflects the diversity of the communities we serve. We are committed to equitable hiring practices and to fostering a workplace where everyone feels a sense of belonging. Qualified individuals from underrepresented groups who would contribute to the diversity and shared vision of our organization are encouraged to apply.If you require